IBADAN, NIGERIA– The University of Ibadan (UI) has announced that certificates left uncollected for more than ten years will be responsible to shredding under brand-new standards released by the organization.
The university also introduced new requirements and penalties governing the collection of Statements of Result and certificates by its graduates.
The guidelines were included in a special bulletin dated September 15, 2026, and signed by the university’s Registrar, Ganiyu Saliu.
According to the bulletin, graduates are required to gather their Declarations of Outcome within 6 months of being notified that the files are prepared.
The university said graduates who fail to gather their Statements of Outcome within the specified six-month duration would be needed to pay a non-collection charge of N2,500 before the file might be released.
“Graduates who fail to collect their Statements of Outcome within the stipulated duration will pay a non-collection charge of N2,500,” the institution mentioned.
The university explained that Statements of Result would remain valid for 2 years from their date of issuance and would work as an interim academic record pending the collection of the graduate’s certificate.
It, nevertheless, stressed that certificates stayed the official and long-term proof of graduation and qualification released by the organization.
UI Sets Certificate Collection Timeline
Under the new standards, graduates are expected to collect their certificates within the two-year credibility period of their Declarations of Outcome.
The university said certificates would be available for collection from the date of convocation up until one year later on.
Graduates who collect their certificates within the initial one-year duration will be required to pay a statutory fee of N7,500 for issuance and collection.
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The institution, however, stated extra penalties would apply to certificates that remained uncollected beyond the initial one-year duration.
According to the standards, graduates who gather their certificates after one year however within 5 years would pay a non-collection charge of N25,000.
Those who collect their certificates after five years however within ten years would be required to pay a N50,000 non-collection charge.
The university clarified that these non-collection penalties are separate from the N7,500 statutory certificate issuance and collection cost.
Certificates Unclaimed Beyond ten years Face Shredding
The university warned that certificates that stay uncollected for more than ten years would be liable to shredding.
The arrangement represents the longest period allowed under the new standards for graduates to declare their certificates before the organization takes the mentioned disposal action.
The university did not indicate in the publication any more procedure for recovering a certificate after it has actually been shredded.
The institution recommended graduates and other appropriate stakeholders to remember of the new requirements and adhere to the stipulated timelines and payment responsibilities.
The guidelines place different obligations on graduates depending upon for how long their scholastic files stay uncollected, starting with the six-month deadline for Declarations of Outcome and extending to the 10-year limit for certificates.
The university said Statements of Result would supply graduates with an interim record of their scholastic credentials for 2 years, while the certificate would remain the organization’s irreversible evidence of graduation.
Graduates are for that reason anticipated to finish the collection process within the specified durations to avoid the suitable non-collection penalties.
The N2,500 charge applies to Statements of Result that are not gathered within 6 months of notice, while the N25,000 and N50,000 charges use to certificates gathered after one year however within five years, and after 5 years however within 10 years, respectively.
The university’s standards also explain that the appropriate charges do not change the N7,500 statutory cost for certificate issuance and collection.
The organization urged graduates to acquaint themselves with the brand-new guidelines and make sure timely collection of their scholastic documents.
The new policy, as laid out in the September 15 publication, supplies a structured timeline for the collection of Statements of Result and certificates and develops financial penalties for delayed collection, with certificates remaining unclaimed beyond 10 years responsible to shredding.